By J. Read, M. Ginn
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2) 3. What is the purpose of ISO 15489? (Obj. 2) 4. What are the main classifications for records? What types of records are commonly found in each classification? (Obj. 3) 5. Why are records used in businesses? (Obj. 3) 6. What is the intended outcome of the Sarbanes-Oxley Act? (Obj. 4) 7. List the phases in the record life cycle and describe the activities that occur during each phase. What phases, if any, do you eliminate in your own personal records cycle? Why? (Obj. 5) 8. What are some common problems found in records systems?
To resolve such problems, managers frequently turn to various forms of information technology. Solutions may include company-wide computer systems, microfilm systems, and image systems. These systems, however, are not a panacea for records-related problems. Nor do they eliminate the use of paper. Companies still rely on paper, and this situation will continue because of the ease of producing paper copies with computers and copying machines. The paper records system is the best place to begin a study of records management.
Copyright 2010 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part. Chapter 1: What Is Records Management? 9 Goals of a Records and Information Management Program 4. ) Sometimes, the program is centralized (records are physically located and controlled in one area); in other cases, it is decentralized (records are physically located in the departments where they are created and used). Each plan offers advantages and disadvantages that managers should consider carefully before deciding on an organizational plan.